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Creditor Application Form

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Introduction

The University has adopted a policy of dealing with its creditors by electronic means and as such banking details and email addresses are mandatory requirements for all new creditors added to the Finance system.

The benefits to suppliers of this policy include:

Improved security - avoiding potential loss, theft or misappropriation of cheques;
Improved cashflow - funds are received and immediately cleared to the supplier's nominated account no matter which institution they deal with;
Immediate advice of payment - remittance notices are forwarded immediately upon payment of the supplier's account.

All new and existing suppliers wishing to do business with the University are required to provide the information listed on the University’s Creditor Application Form. Note that proposed suppliers will not automatically be approved as a creditor of the University – for example where a supplier operates in competition to an approved contracted supplier.

If the Supplier Has Access to the Web

All proposed suppliers of goods & services to the University must provide all the information requested in the University’s Creditor Application Form. Staff should email the following web address to proposed suppliers so they can access the form.

http://www.newcastle.edu.au/services/finance/payment/forms/creditorcode.html

The creditor/supplier will need to provide your contact details when completing the form, so make sure you include these in the email you send to them (name, faculty/school/section, phone, fax and email address). The Procurement Section will use this contact information to notify you of the outcome of the Creditor Application.

Once the company has completed this form and clicked on the SUBMIT button the form will be electronically sent to The Procurement Section.

If the Supplier Does Not Have Access to the Web

All proposed suppliers of goods & services to the University must provide all the information requested in the University’s Creditor Application Form.

If the Company does not have internet access you will need to print the form and fax it to them. This form is available at

http://www.newcastle.edu.au/services/finance/payment/forms/creditorcode.html

Before faxing the form to the company, please insert your contact details on the bottom of the form. The Procurement Section will use this contact information to notify you of the outcome of the Creditor Application.

Please instruct the company to return the completed form by fax to:
The Procurement Section – Financial Services - Fax: (02) 4921 5152

Denis Young
Manager, Procurement
Telephone: 4921 5337
Facsimile: 4921 5152
Email: Denis.Young@newcastle.edu.au